Welcome to Boy Scout Troop 641

From: Corb Sarchet [mailto:corb@gtcommercial.com]
Sent: Tuesday, August 23, 2005 10:48 AM
To: Bell63636@Aol. Com; Bill Case; Bill Chamberlin; Bill Lavery; Bill Ruffier; BJ Knapp; BJ Knapp; Bob Gosselin; Bob White; Catherine Barron; David Druhan; David Prather; Don Collier; Don Lajoie; Doug (BSA T-625) Peacock; Duane Davis; Ed Calish; Eric J Bennett; Francis Clinton; Gallinajr@Juno. Com; Gemscout@Earthlink. Net; James C. Nickelson; John C. Jennings III; Linda Daves; LoneWatie55@aol. com; Mark E. Lee; Marvin Felsing; Matt Kelly; Mike Pastor; Richard A. Daves; Richard Cale; S. T. "Tom" Richbourg
Subject: Camporee Update

Updates from last night's Council camporee meeting.

Attendance: We now have 18 units either confirmed or registered and awaiting to hear back from Troop 80 and 148. Overall Council attendance is now at 2250 Scouts and climbing quickly.

Webelos: No Webelos are permitted in the camporee site after 5:30 p.m. when the last swamp buggy leaves. No Webelos staying for Saturday dinner and then leaving. No Webelos staying overnight.
Exception would be if unit has a cross over Saturday, where thereby the Webelos is now a Scout. Webelos fee is $12.

Venture Crews:
1.Venture Crews must camp in the Council staff area, and not with the districts or units. Venture Scouts who are also dual registered as Boy Scouts can camp with their units, but not as a Venture crew. This comes from the National policy against coed units camping with boy scout units.
2. Venture crews will be strongly encouraged to participate as volunteer staff and will be so treated. Their registration fee is $12. Contact Melina Patterson at eagle664mom@cfl.rr.com.

Layout and Registration on Site: On September 17, I will layout our district subcamp area. I will then email them to all for your information. Check in begins at 4 p.m. Friday. You will be instructed to park, then register.
Each troop will get ONE equipment vehicle and trailer tag for the move to the campsite. After registration, Scouts will hike in. Depending on what section we wind up in, the hike could be ½ to ¾ mile. So plan to have the Scouts gear in your equipment trailer. Our registration team is Linda and Richard Daves. They will be located in the main registration tent at the entrance to the camporee grounds and the parking area. They will direct you to our subcamp.

Reminder: there is no potable water on site, no electricity, and we will be using portapotties.

District advance parties can arrive on Thursday but must clear the camporee area by noon Friday.

No vehicles , except the equipment vehicle, will be allowed to leave the parking area to go into the camporee area. So do not plan to drive to the unit site and drop off stuff and then go park. Once you are in, you stay. Troop stuff not carried in the equipment vehicle or trailer will have to be hiked in. So---prudence dictates that your equipment vehicle towing the trailer carry gear and not people.

Plan as light as you can, and plan for your equipment vehicle to be able to travel across soft soil. The road to the parking area and the parking area is high, dry, and stabilized, so standard vans, etc., will not have any problem entering, parking, or leaving.

No unit registrations will be accepted after August 31. At check in, units may adjust attendance figures. The Council camporee committee is laying out the subcamps based on 200 sf per Scout/Scouter attendees, so it is vital we have a good head count. If you pre-register a few, and then have a lot, your unit space may be cramped.

For subcamp staff and other volunteers:
If you can come to Forever Florida on September 17 to help lay out our site, I would appreciate it greatly. I will even treat you to lunch, snacks, and cool soft drinks or water on site. Let me know and we’ll coordinate times, car pooling, etc. Ed Calish from Troop 641 so far is my only helper.

I plan to be there Thursday mid morning to start setting up the subcamp site and adjusting the layouts as necessary. Again, early arrivals will be appreciated to help out in that. We will need on Thursday to set up the District Hq tent, chow hall and kitchen for staff, and first aid tent, and in the activities area, the three tents for our venues. I will bring down all of the stuff for the set ups. Again, let me know so we can coordinate, etc.

I’ll continue to keep you posted.

Corb